ASUAF Bylaws

ASUAF Bylaws
000. The Association as a Whole
010. Definitions
020. Conflict of Interest
021. Senate
030. ASUAF Oath of Office
100. The Executive Branch
110. The President: Powers and Duties of the President
120. The Vice President: Powers and Duties of the Vice President
130. ASUAF Line of Succession
150. The President-Elect
151. Powers and Duties of the President-Elect
200. The Senate
200.2. Vacancies
200.5. RHA Representation
200.6. Term of office
201. Powers and Duties of the Senate
202. Powers and Duties of Senators
202.1. Duties of Senators
203.1. Attendance
203.4. Office Hours
205.1. Powers
203. Ex Officio Representation
203.2. Powers and Duties of Ex Officio Representatives
210. The Senate Chair
211. Powers and Duties of the Senate Chair
220. The Senate Clerk
221. Powers and Duties of the Senate Clerk
300. Senate Committees
301. Powers and Duties of All Committees
305. Committee Chairs
306. Powers and Duties of Committee Chairs
310. Executive Committee
311. Powers and Duties of the Executive Committee
315. Executive Committee Chair
316. Powers and Duties of the Executive Committee Chair
320. Internal Affairs Committee
321. Powers and Duties of the Internal Affairs Committee
325. Internal Affairs Chair
326. Powers and Duties of the Internal Affairs Chair
330. Student Affairs Committee
331. Powers and Duties of the Student Affairs Committee
335. Student Affairs Chair
336. Powers and Duties of the Student Affairs Chair
340. University Relations Committee
341. Powers and Duties of the University Relations Committee
345. University Relations Chair
346. Powers and Duties of the University Relations Chair
350. Public Relations Committee
351. Powers and Duties of the Public Relations Committee
355. Public Relations Chair
356. Powers and Duties of the Public Relations Chair
500. Executive Council
510. Powers and Duties of the Executive Council
600. Other ASUAF Committees
605. Powers and Duties
610. Food for Thought Committee
612. Membership
623. Powers and Duties
700. Other ASUAF Councils
710 Government Relations Council
710.3. Powers and Duties
720. Club Council
721. Authority
722. Powers and Duties
723. Oversight
730. Tanana Valley Campus Student Governance Council
731. Powers and Duties
732. Powers and Duties of the Chair
800. Non-ASUAF Assemblies
805. Appointment of Students to Campus Committees
810. Duties of ASUAF Appointees
815. Removal of ASUAF Appointees
820. The Coalition of Student Leaders
821. ASUAF Representation on the Coalition of Student Leaders
900. ASUAF Departments
910. ASUAF Directors
811. Powers and Duties of the ASUAF Directors
920. Public Relations Department
821. Duties of the Public Relations Department
826. Powers and Duties of the Public Relations Department Director
930 Recycling Department
831. Duties of the Recycling Department
835. Recycling Director
836. Powers and Duties of the Recycling Director
940. Sustainability Department
841 Duties of the Sustainability Department
845 Sustainability Director
846 Duties of the Sustainability Director
1000. Elections Board
1010. Powers and Duties of the Elections Board
1100. ASUAF Concert Board
1110. Membership
1120. Financial Oversight
1200. Financial Procedure
1210. Annual Budget Process
1220. Appropriations
1230. Senate Expenditures
1231. Senate Projects
1232. Club Grants and Projects
1233. Club Travel Fund
1234. Executive Contingency
1235. Committee Discretionary Fund
1236. Club Council Discretionary Fund
1240. End-of-Year Balance
1300. Miscellaneous
1301. Resignation
1302. Biweekly Faculty/Staff Recognition
1304. Initiative Process
1310. Honorary Titles:
1311. President Emeritus
1312. Senator Emeritus
1313. Honorary Member
1314. Nominations for Honorary Titles
1315. Rescinding an Honorary Title
1400. Amendment
1400.4 Footnotes
000. The Association as a Whole
000.1 Membership in ASUAF shall be automatic upon payment of the ASUAF Student Activity fees and current enrollment in one or more UAF courses.
010. Definitions
010.1 The following definitions shall be definitive for the purposes of interpreting the Bylaws and Constitution of ASUAF:
010.2 Abstention- A non-vote affecting neither the passage nor failure of any action or legislation.
010.3 Amendment- The change (addition, subtraction or modification) of a proposed piece of legislation or of a motion.
010.4 ASUAF Student Activity Fee - Any Fee enacted by ASUAF legislation and/or collected in ASUAF's name.
010.5 ASUAF Student Government Fee - The specific ASUAF Student Activity Fee which funds the operation of the Student Government.
010.6 Bill- Legislation dealing with finance or policy changes.
010.7 Biweekly, Every third week, and similar terms- Any reference to a recurring event with a period time separation less than "semiannual" shall be interpreted as occurring at the specified time period after the most recent occurrence of the event. Thus, if a "Biweekly" event is postponed, then all such biweekly events are similarly postponed; or if a report is required "every third week", and a person makes this report early, the next report is due three weeks from that time.
010.8 Club Funding- (v) To allocate money to a recognized UAF club from the "Club Grants and Projects" item of the ASUAF budget, whether through the formalized Club Grants and Projects Awarding Process as outlined in section 900. of this document, or through a Bill; or (n) any process whereby a recognized UAF club is funded by ASUAF.
010.9 Directive- Legislation binding an ASUAF official to the will of the Senate for the particular specifications of the legislation.
010.10 Legislation- For the purposes of ASUAF, a bill, resolution or directive.
010.11 Majority vote- More than half of all those voting. May be called simple majority.
010.12 Malfeasance- A violation of the these Bylaws or the ASUAF Constitution by an elected official of ASUAF during that person's term of office.
010.13 Misfeasance- The improper performance of some act which an elected official of ASUAF during that person's term of office.
010.14 Nonfeasance- Nonperformance of some act which a person is obligated or has responsibility to perform; omission to perform a required duty at all; or total neglect of duty.
010.15 Public Notice- Announcement of all meetings of the ASUAF senate and its committees, and Executive Council must be: sent over the list-serve, posted in the senate chambers, and posted on the ASUAF website prior to the meeting to be official.
010.16 Quorum- The number of members of a body required to hold a legal meeting. For the purposes the ASUAF Senate, a quorum shall be defined as a simple majority. For the purpose of obtaining a quorum, the Senate Chair shall not be considered.
010.17 Referendum- The process of referring to the electorate for approval a proposed new constitution, constitutional amendment, article of legislation or policy decision.
010.18 Resolution- The formal expression of the opinion or will of an official body or public assembly.

020. Conflict of Interest
020.1 No ASUAF employee shall simultaneously hold more than one paid position in ASUAF at any time during the employee's period of employment, excluding positions on the ASUAF Elections Board.
020.2 No ASUAF body or department shall publicly support or endorse any candidate for public office.
021. Senate
021.1 No ASUAF Director may also be a Senator.
021.2 No ASUAF Senator may vote on any motion directly affecting his or her position of employment within ASUAF.
030. ASUAF Oath of Office
031. At the first regular Senate meeting of the Senate after taking office, the ASUAF President, Vice President, and Senators, shall swear the ASUAF Oath of Office.
032. ASUAF Oath of Office:
I, (name), hereby swear and affirm that I meet all qualifications of the office of ASUAF (position), and that I shall serve the members of the Association to the best of my ability, preserve the trust the Association has placed in me, and advocate the Association with all my ability.
100. The Executive Branch
100.1 The Executive Branch shall take office effective the day following commencement of the spring semester.
110. The President: Powers and Duties of the President
111.1 To address the Senate as the Executive.
111.2 To propose measures from the executive to the Senate through the Senate Chair.
111.3 To veto any act, in whole or in part, enacted by the Senate within six (6) calendar days of its passage by the Senate.
111.4 To strike, reduce or line item veto budget requests. This power is in effect only while the Senate is in session.
111.5 To meet weekly with the Senate Chair in an open meeting to discuss the actions of the Senate.
111.6 To met bi-weekly with the ASUAF senate to detail exact hours worked for the previous two weeks.
112.1 To act as chief executive officer for ASUAF.
112.2 To hire a Director for each of the various departments.
112.3 To hire all non-elected members of the executive staff.
112.4 To dismiss all departmental employees and non-elected officials of the executive staff for reasonable cause.
112.5 To make additions to the executive staff, subject to Senate confirmation.
112.6 To make all appointments except those specifically designated to another officer or body.
112.7 To maintain two regular office hours per week in the ASUAF President's office.
113.1 To serve as chair of the Executive Council and as a non-voting, ex-officio member of all ASUAF councils and committees.
113.2 As Council chair, The ASUAF President shall be responsible for reporting any unexcused Council absences during the ASUAF President Remarks portion of the agenda.
113.3 To act as or appoint a representative of ASUAF concerns to the Board of Regents when necessary.
113.4 To appoint representatives to the UAF Governance Coordinating Committees.
113.5 To act as, or appoint, a representative to facilitate communication with other student governments.
114.1 To inform department heads and/or the Senate of expenditures which would endanger that body's ability to stay within its budgetary bounds.
114.2 To seek bids to compare pricing and recommend to the Senate any and all proposed equipment by ASUAF.
114.3 To transfer funds from any account under the authority of the Senate with Senate approval.
114.4 To submit a budget summary to the Executive Committee Chair by the 15th of each month and to submit a summer expenditure budget summary to the Senate at the first regular meeting of the fall semester.
114.5 To present to the Internal Affairs Committee by the 31st of March a "Year in Review" report.
115.1 To maintain office hours on a regular basis throughout his/her term of office.
115.2 To administer the ASUAF fall elections until the Elections Board is formed.
115.3 To facilitate student government access to the ASUAF office in Wood Center.
120. The Vice President: Powers and Duties of the Vice President
121.1 To assume the office of President should the President be removed from, or become incapable of fulfilling the terms of office.
121.2 To assume the duties of the President when the President is not available.
122.1 To convene the first meeting of the ASUAF Senate.
122.2 To meet bi-weekly with the ASUAF senate to detail exact hours worked for the previous weeks.
123.1 To chair the ASUAF Elections Board.
123.1 To foster communication between ASUAF and the students, faculty and staff of the Tanana Valley Campus of the University of Fairbanks.
123.2 To attend meetings of the Student Advisory Council of the Tanana Valley Campus.
124.1 To chair and serve as a voting member on the Club Council.
125.1 To assist the ASUAF President in the leadership of ASUAF.
126.1 To present to the Internal Affairs Committee by the 31st of March a "Year in Review" report which shall include but is not limited to evaluations of Club Council and Elections.
130. ASUAF Line of Succession
131.1 In the event of the removal, resignation or inability of the ASUAF President, the ASUAF Vice President shall assume the office of President of ASUAF.
132.1 In the event of the removal, resignation or inability of the ASUAF Vice President, the ASUAF President shall select a member of ASUAF to fill the vacancy. This appointee shall be subject to confirmation by the ASUAF Senate.
133.1 In the event of the removal, resignation or inability of both the ASUAF President and Vice President, the office of ASUAF President shall fall to the ASUAF Senate Chair, then down through the committee chairs of the ASUAF Senate as they are listed in section 300 of these bylaws.
150. The President-Elect
150.1 A person elected to serve as ASUAF President shall take office as the President-Elect immediately upon official announcement of their election. They shall serve as President-Elect from this time until they become the ASUAF President.
151. Powers and Duties of the President-Elect
151.1 It is the right, duty and privilege of the President-Elect to attend all meetings, functions, and events appropriate to that office; to offer input on the ASUAF budget; and to advise the sitting President and the Senate.
200. The Senate
200.1 All Senators shall be elected at large for a term of one year.
200.2. Vacancies
200.2.1 Vacancies which occur on the Senate shall be filled by Presidential appointment. Before confirmation it shall be specified whether the term to be filled is to be up for election in the fall or spring. An appointee shall be seated so as to be up for election at the nearest opportunity if Senate seat vacancies allow.
200.2.2 A prospective appointee shall submit a written biographical paragraph to the ASUAF President, with copies to be given to the chair of the Internal Affairs Committee, who shall then distribute copies to the members of the committee at least 48 hours prior to the date of appointment consideration.
200.3 All meetings of the Senate shall be open to all persons except when the Senate is in Executive Session.
200.4 The Senate shall meet every Sunday at 4:00 p.m. during the fall and spring semesters.
200.4.1 A special meeting of the ASUAF Senate may be called by the Chair, the ASUAF President or by the written request of four (4) senators submitted to the Senate Chair
200.4.2 Any special meeting of the ASUAF Senate must be announced 72 hours in advance of the special meeting
200.4.3 The Senate may cancel or postpone a meeting by a 2/3 vote.
200.4.4 Any postponed meeting must be announced at least seventy-two (72) hours in advance of that meeting.
200.4.5 The Senate cannot exceed four (4) canceled meetings in a semester.
200.5. RHA Representation
200.5.1 The Residence Hall Association shall have one advisory position to the ASUAF Senate, to be filled at the discretion of the RHA Executive Council.
200.5.2 This person shall be addressed as "Representative", and will be allowed to make a weekly report under Non-ASUAF and Other ASUAF Committee Reports.
200.5.3 This Representative shall have full privilege of debate in the Senate.
200.5.4 This Representative shall have the same responsibility of attendance as Senators.
200.6. Term of office
200.6.1 Seats on the Senate are divided into two classes, Fall and Spring, of ten seats each.
200.6.2 Within each class of seats, seats are differentiated by letter designation.
200.6.2.1 Members of the Association run for a specific seat on the Senate.
200.6.3 Ten seats are Spring Seats, labeled Seat A through Seat J.
200.6.3.1 The term of office for a Spring Seat begins on September 1st 1 and ends on August 31st.
200.6.3.2 Spring Seats are filled by general election in April of each year.
200.6.4 Ten seats are Fall Seats, labeled Seat K through Seat T.
200.6.4.1 The term of office for a Fall Seat begins on January 1 and ends on December 31.
200.6.4.2 Fall Seats are filled by general election in November of each year.
201. Powers and Duties of the Senate
201.1 To amend and enact the ASUAF Bylaws.
201.2 To endorse resolutions.
201.3 To formulate and propose policies.
201.4 To issue directives to the President by a two-thirds (2/3) vote.
201.5 To declare the President unable to fulfill his/her duties as prescribed by the Bylaws and/or Constitution by a three-quarters (¾) roll call vote and to delegate such responsibilities to the next eligible person as per section 130 of the ASUAF Bylaws. This does not prevent the Senate from once again declaring the President unable to fulfill his/her duties following the seven (7) day period.
201.5.1 The President shall be reinstated automatically seven (7) days after the day the President was last declared unable to fulfill his/her duties.
201.5 To confirm, by two-thirds (2/3) vote of the Senate, executive appointments; all executive appointments are subject to confirmation unless otherwise noted herein.
201.5.1 An appointed person serves with full power from the time of the appointment until the Senate's first opportunity to confirm or deny the appointment. Appointees to the Senate do not serve until their appointments have been confirmed.
201.5.2 There is no bar to reappointment of a person to the same position when the appointment is not confirmed.
201.6 To establish those committees necessary for its investigations and actions.
201.7 To grant, or refuse to grant, recognition of student organizations for club funding purposes.
201.8 To try an appointed or elected official of ASUAF upon the official's impeachment.
201.9 To call upon and hear from any officer or records of ASUAF for testimony or evidence at any hearing.
201.10 To rule on any proposed budgetary or structural changes within ASUAF.
201.11 To overturn, by 2/3 vote, any decision made under the authority of the Executive Council.
201.12 To determine the rules of its proceedings, punish its members for disorderly behavior, and, with the concurrence of two-thirds, expel a member.
202. Powers and Duties of Senators
202.1 Duties of Senators
202.1.1 To serve the members of the Association
202.1.2 To preserve the trust of the Association
202.1.3 To advocate the Association
202.1.4 To hear student concerns regarding issues affecting the University of Alaska and University of Alaska Fairbanks community
202.1.5 To serve on an ASUAF standing committee as appointed by the Senate Chair
202.1.6 To ensure that any information presented to the Senate is true and accurate to the best of his/her knowledge and ability
202.1.7 To know and understand the powers and duties of a Senator and the Senate as described by the ASUAF Constitution, Bylaws and Rules of Procedure as well as all applicable University of Alaska, University of Alaska Fairbanks and ASUAF governing documents
202.1.8 All new senators should report to two Internal Affairs meetings, for education about the bylaws and to receive an ASUAF Blue book, within the first three weeks of their term as Senator

202.2 Powers of Senators
202.2.1 To sponsor or cosponsor legislation
202.2.2 To freely debate, discuss and vote on all questions that come before the Senate in the form of a motion, provided they are consistent with the Rules of Procedure
202.2.3 To request information regarding all ASUAF activities and expenditures which are not otherwise restricted by the ASUAF Constitution, these Bylaws or the Rules of Procedure
202.2.4 To present information depending a position or opinion before the Senate
202.2.5 To be present before any body of ASUAF that formally questions his or her adherence to the ASUAF Constitution, Bylaws, Rules of Procedure or any governing document existing by virtue of or in relation to these documents
203.1. Attendance
203.1.1 A Senator or Representative, other than the Senate Chair, who is appointed or elected to any assembly may be removed from that assembly by a 2/3 vote of the Senate, for accumulation of absences during their term of office from that assembly's meetings, in any of the following combinations:
203.1.1.1 Three unexcused absences; or
203.1.1.2 Six excused absences; or
203.1.1.3 One unexcused absences and four excused absences.
203.1.1.4 A Senator or Representative who is on official ASUAF business shall be excused
from attendance, and not considered either present or absent.
203.1.1.5 Roll call will be held at the beginning and the end of each meeting, and
immediately following committee reports.
203.1.2 Any member absent for two roll calls will be considered as having half an absence.
203.1.2.1 Any member absent for all roll calls will be considered absent.
203.1.3 For purposes of this rule, the fall and spring retreats and regular meetings of any Senate committee are considered to be the same as a regular Senate meeting.
203.2 To keep the trust of an Executive Session of the Senate.

203.4 Office Hours
203.4.1 Every ASUAF Senator shall be required to maintain two (2) regular office hours per week in the ASUAF Senate Chambers, or other location approved by the Senate Chair.
205.1 Powers of Senators
205.1.1 To sponsor or cosponsor legislation
205.1.2 To freely debate, discuss and vote on all questions that come before the Senate in the form of a motion, provided they are consistent with the Rules of Procedure
205.1.3 To request information regarding all ASUAF activities and expenditures which are not otherwise restricted by the ASUAF Constitution, these Bylaws or the Rules of Procedure
205.1.4 To present information depending a position or opinion before the Senate
205.1.5 To be present before any body of ASUAF that formally questions his or her adherence to the ASUAF Constitution, Bylaws, Rules of Procedure or any governing document existing by virtue of or in relation to these documents
206. Ex Officio Representatives
206.1 The Senate shall have the following ex officio representatives
206.1.1 A Residence Hall Association (RHA) Representative
206.1.2 A Staff Council Representative
206.1.3 A Faculty Senate Representative
206.1.4 Ex Officio Representatives shall be referred to as "Representative."
206.2 Powers and Duties of Ex Officio Representatives
206.2.1 To hold a seat on the ASUAF Senate from July 1 through June 30, or as prescribed by rules of the body such person is representing but not to exceed one full academic year, unless reelected/reappointed.
206.2.2 To attend all regular meetings of the Senate or appropriate committees as stated in these bylaws.
206.2.2.1 To be removed from their position by a 2/3 vote of the Senate for accumulation of absences equal to those stated in bylaw 202.1.
206.2.3 To provide discussion at such meetings on any business or legislation pending.
210. The Senate Chair
210.1 The Senate Chair is elected by the Senate from the membership of the Senate according to rules adopted by the Senate.
210.2 The term of office of the Senate Chair shall be one academic school year.
210.3 If the office of Senate Chair is vacated during the term of office, the temporary successor shall be the Chair of the Executive Committee. If the chair of the Executive Committee is unwilling or unable to be the temporary Chair of the Senate, the chairs of the Internal Affairs, Student Affairs, University Relations, and Public Relations Committees would be, in that order, the next temporary successors.
210.4 If the Senate Chair becomes vacant during the school year, the Senate shall elect a replacement at the next regular meeting.
210.4.1 If the Senate Chair resigns during a Senate meeting, the Senate may immediately elect a replacement.
211. Powers and Duties of the Senate Chair
211.1.1 To preside over meetings of the Senate.
211.1.2 To appoint standing committee members and ad-hoc committees.
211.1.3 To prepare the agenda and schedule a meeting room for the Senate.
211.1.4 To authenticate, by signing, all acts, orders, and proceedings of the Senate, and to be obligated to act on or enforce the will of the Senate.
211.1.5 To be a non-voting, ex-officio member of all ASUAF councils and committees.
211.1.6 To meet weekly with the ASUAF President in an open meeting to discuss the actions of the Senate.
211.1.7 To report weekly with the ASUAF Senate to detail eact hours worked for the previous week.
211.2.1 To serve as a member of the ASUAF Executive Council and to present to the Senate the Executive Council recommendations regarding Senate activities.
211.2.2 To be the representative liaison between ASUAF and the UAF Governance Coordinating Committee.
211.2.3 To present to the Internal Affairs Committee by the 31st of March a "Year in Review" report.
211.3.1 To hire a Senate Clerk.
211.3.2 To hire a Website Director.
211.3.3 To keep accurate files of all Senate business, including but not limited to minutes, agendas, bills and resolutions.
211.3.3.1 To delegate duties to his/her employees and remain responsible for the proper execution as such.
211.3.3.2 To execute the duties and responsibilities in the absence of his/her employees.
211.4.1 To enforce and maintain records of each senator's office hours
220. The Senate Clerk
220.1 The Senate Clerk shall perform such duties as prescribed by the Senate Chair.
210.2 The Senate Clerk shall serve for the term specified in the respective contract, to be reviewed annually.
220.3 To report to the Senate once every third Senate meeting.
221. Powers and Duties of the Senate Clerk
221.1 To perform all duties prescribed by the Senate Chair provided they are consistent with all provisions of ASUAF governing documents and to be directed by the Senate through the Senate Chair.
221.2 To take the minutes and keep attendance records of all meetings of the Senate.
221.2.1 To have the minutes to each meeting publicly posted, sent over the ASUAF listserve, and prepared for approval at the next regular meeting, no later than 96 hours after the adjourning of the meeting at which the minutes were taken.
221.3 To ensure that all members of the Senate are provided with copies of the agenda, all relevant legislation, and any other documents publicly provided at least 48 hours prior to a Senate meeting unless said documents are submitted late.
221.3.1 The Senate Clerk shall receive and accept all lately submitted documents up to an hour before the weekly Senate meeting and will thereby be responsible for ensuring that all lately submitted documents are made visibly available to all Senators at the meeting.
221.3.2 The agenda does not apply to these exceptions and shall be distributed at least 48 hours in advance of a meeting.
221.4 To make clerical changes to all documents and legislation provided the changes do not change the purpose or structure of such document or legislation.
221.5 To give a report to the Senate under Officer's Reports weekly detailing exact hours worked for the previous week.
221.6 To sign all legislation passed by the Senate to authenticate the motion and vote (if applicable) of the Senate.
221.6.1 The Senate Chair shall have no power or authority over the responsibility of bylaw 221.6.
300. Senate Committees
300.1 The Senate shall have the following standing committees, composed of a chair elected during the second meeting after the fall elections and members appointed by the Senate Chair.
300.1.1 Executive Committee;
300.1.2 Internal Affairs Committee;
300.1.3 Student Affairs Committee;
300.1.4 University Relations Committee; and
300.1.5 Public Relations Committee.
300.2 No Senator shall chair more than one standing committee but Senators may serve on more than one.
300.3 Each of these standing committees shall consist of no fewer than four and no more than seven Senators, including the chair.
300.4 The Executive Committee shall be comprised of, but not limited to, the chairs of the other Senate committees.
301. Powers and Duties of All Committees
301.1 Any committee may amend, substitute, or table any legislation referred to it as seen fit by a majority of its membership.
301.2 The actions of committees concerning legislation referred to them may be overturned by a majority vote of the Senate.
301.3 To act on referred legislation and report to the Senate as soon as possible. The report should include sources of information cited, recommendations on any amendments, and recommendation of adoption or rejection the proposed legislation.
305. Committee Chairs
305.1 The election of committee chairs will take place at the same meeting as the Senate Chair elections.
305.2 The term of office of all committee chairs shall be one academic school year.
305.3 If a committee chair becomes vacant during the school year, the Senate shall elect a replacement at the next regular meeting.
306. Powers and Duties of Committee Chairs
306.1 A Senate committee chair who is absent without excuse from more than three meetings of the Executive Council may forfeit his/her chair position at the discretion of a two-thirds (2/3) vote of the ASUAF Senate, but for this shall not be in peril of losing his/her Senate seat.
306.2 To submit notice of time and place of committee meetings to the Senate Chair and publicly post such in the Senate Chambers.
306.3 To cancel a scheduled committee meeting.
306.5 To report all excused and unexcused absences in their committee to the Senate.
306.6 To keep accurate minutes for each committee meeting, and to submit these minutes to the Senate Chair within the twenty-four (24) hours following each committee meeting.
306.7 To present to the Internal Affairs Committee by the 31st of March a "Year in Review" report which shall include but is not limited to how closely the committee followed its bylaws and details of progress the committee made towards the goals of ASUAF.
310. Executive Committee
311. Powers and Duties of the Executive Committee
311.1 To propose constitutional amendments.
311.2 To propose ASUAF rules and Bylaws revisions.
311.3 To codify standing rules of procedure and decorum of the Senate.
311.4 To codify implicit changes to these Bylaws.
311.5 To delete footnotes that have been replaced by bylaws.
311.6 To define classes of legislation.
311.7 To codify ASUAF policy and procedures.
311.8 To insure these bylaws are enacted and maintained.
312.1 To review the developing ASUAF budget and to present its recommendations to the Senate.
312.2 To formulate policy and procedure for the expenditures allowed under the ASUAF budget with the advice and consent of the Senate.
312.3 To receive petitions for loans, grants, or other ASUAF funds from recognized student organizations.
312.4 To have access to the fiscal records of all ASUAF departments and committees.
312.5 To outline procedures for the performance of these duties in the Finance Procedure Manual.
312.6 To review the Finance Procedure Manual in the first month of the Fall and Spring semesters every year.
312.7 To receive the assistance of the ASUAF Student Leadership Coordinator in obtaining information that the committee needs to fulfill their duties.
315. Executive Committee Chair
316. Powers and Duties of the Executive Committee Chair
316.1 To be the parliamentarian of the Senate.
316.2 To make sure amendments to ASUAF documents are logged.
316.3 To act in an advisory capacity to the Executive Council in matters of ASUAF constitutionality and to the Senate Chair on parliamentary questions.
316.4 To present a budget summary to the Senate monthly.
316.5 To work with the President in preparing the yearly ASUAF budget.
316.6 To maintain and update club funding records and records of petitions and contracts for loans and grants to recognized student organizations.
316.7 To investigate, in conjunction with the President, departures from the ASUAF budget.
316.8 To present to the Internal Affairs Committee by the 31st of March an annual financial report.
320. Internal Affairs Committee
321. Powers and Duties of the Internal Affairs Committee
321.1 To ensure that all ASUAF Senators are fully informed of their duties, responsibilities and the resources which are available to them.
321.2 To hold an End of the Semester retreat in November the Sunday before Thanksgiving Break
321.3 To hold a "State of ASUAF" yearly summary retreat the third Sunday in April.
321.4 To host training sessions with new Senators and anyone else wishing to attend to help fulfill bylaw 321.1.
321.5 To investigate charges of malfeasance, misfeasance or nonfeasance which have been brought against an elected official of ASUAF.
321.6 To issue a yearly report entitled "The State of ASUAF," detailing the decisions and accomplishments of ASUAF for that academic year, to be presented to the Senate for its approval by the second Sunday in April.
321.7 To evaluate each paid position in ASUAF on an annual basis and make recommendations to the Senate, each March, on the need for continued funding of the position for the following year.
321.8 To evaluate the effectiveness of the ASUAF Club Council on an annual basis and to recommend to the Senate, each March, changes to the Club Council Bylaws or budget as needed.
321.9 To Develop and maintain an ASUAF Senate Handbook to be distributed to all Senators.
321.10 To create other documentation as directed by the ASUAF Senate.
325. Internal Affairs Committee Chair
325.1 To act as a liaison between the Senate and the ASUAF Directors.
325.2 To review the ASUAF Constitution in the spring of every even year.
325.3 To oversee the compilation of "The State of ASUAF" every year.
325.4 This report shall include but is not limited to;
325.4.1 "Year in Review Statements" from the ASUAF President, Vice President, Each Director, Senate Chair and each Senate Standing and Ad-hoc Committee.
325.4.2 A Financial Report from the ASUAF Executive Committee.
325.4.3 The Official Election Results.
325.4.4 A Summary of Survey Results, compiled by the Student Affairs Committee Chair.
325.4.5 A roster of all elected or appointed positions held during the year, compiled by the Senate Clerk.
325.5 The "The State of ASUAF" shall also include Evaluations of the following questions by the Internal Affairs Committee;
325.5.1 "Does ASUAF work as a cohesive unit towards a common vision?"
325.5.2 "What progress has been made on the goals set during the ASUAF Retreats?"
325.5.3 "How well does ASUAF represent its members? Based on voter turnout, survey results, committee appointments etc."
325.5.4 "How well does ASUAF network with other governing bodies?"
325.5.5 "How effective is ASUAF at retaining it's institutional memory?" Considering whether or not employees and officials will pass on important information and experience to their successors.
325.5.6 "Does ASUAF maintain a professional image?"
325.5.7 "Are new incentives needed to encourage involvement with ASUAF and keep morale high?"
330. Student Affairs Committee
330.1 The RHA Representative shall be a non-voting member the Student Affairs Committee.
331. Powers and Duties of the Student Affairs Committee
331.1 To hear and inform the Senate of student concerns.
331.2 To promote awareness of issues affecting the student body as members of the University community, the Fairbanks North Star Borough, the state of Alaska, the United States of America and the global community.
331.3 To conduct polls of students in order to ascertain their desires for new and improved services offered by ASUAF and student opinion of ASUAF as a whole.
331.4 To consider any and all proposed legislation dealing with ASUAF Services not already under the jurisdiction of any other ASUAF committee.
331.5 To actively consider and propose new services beneficial to ASUAF Members and the University community.
331.6 To offer constructive criticism to all levels of ASUAF regarding service to ASUAF members.
331.7 To consider any proposed changes in the Student Activity Fee providing for new or expanded ASUAF services.
331.8 To have a working relationship with the Residence Life Department, to ensure the needs of students living on campus are being met.
335. Student Affairs Chair
336. Powers and Duties of the Student Affairs Chair
336.1 To facilitate communication with other student organizations on campus.
336.2 To present to the Internal Affairs Committee by the 31st of March a summary and evaluation of survey results.
336.3 To coordinate efforts with the ASUAF Organizing Director.
336.4 To coordinate efforts with the TVC Relations Director.
340. University Relations Committee
341. Powers and Duties of the University Relations Committee
341.1 To consider, in conjunction with the Executive if appropriate, award recommendations.
341.2 To report to the ASUAF Senate on the activities of, and issues being considered by, the Faculty Senate and Staff Council following each respective meeting.
341.3 To ensure that the students are informed of curriculum and policy changes.
341.4 To ensure that library hours, facilities, supplies, and personnel meet the students' needs.
341.5 To facilitate student access to the Student Evaluation of Faculty data.
341.6 To deal with technological resources and issues, working with the Executive if necessary.
341.7 To help ensure that technological standards are being met for the students of the University.
341.9 To consider the appointments of all students to ASUAF and non-ASUAF boards and committees, and to report their findings to the Senate.
341.10 To manage the relations between the ASUAF Senate and the University Community.
341.11 To foster and promote shared governance on the UAF Campus.
345. University Relations Chair
346. Powers and Duties of the University Relations Chair
346.1 To attend, or designate a committee member to attend, the meetings of both Faculty Senate and Staff Council.
346.2 To make sure that all the student seats on all the campus boards, assemblies and committees are filled and to maintain records of who holds each seat.
342.3 To present to the Internal Affairs Committee by the 31st of March a summary and evaluation of student committee seats on campus.

350. Public Relations Committee
351. Powers and Duties of the Public Relations Committee
351.1 To work in conjunction with the Government Relations Director in the development and execution of university advocacy.
351.2 To foster participation by the Senate in university advocacy.
351.3 To inform students of issues facing the university on the local, state and federal levels.
351.4 To work with university faculty, staff and administrators to promote the university to local and state officials.
351.5 To provide a student presence on the Greater Fairbanks Chamber of Commerce.
351.6 To consider the qualifications of and to recommend ASUAF members for lobbying trips to Juneau and/or Washington D.C.
351.7 To propose, and to submit into first reading, legislation dealing with the chosen Full Funding Campaign student lobbyists selections on or before the first Thursday in December at 4pm.
351.8 To foster working relationships between the ASUAF Senate and the members of the Interior delegation.
351.9 To foster student participation in political affairs.
351.10 To serve as the official public relations organization of the ASUAF Senate and to utilize the available media, such as, but not limited to, KSUA, KUAC, the Sun-Star, and forums to inform the student body on issues and activities.
351.11 To advise the Senate Chair and the Website Designer on improvements, suggestions, and/or changes regarding the ASUAF website.
355. Public Relations Committee Chair
356. Powers and Duties of the Public Relations Committee Chair
356.1 To attend, or designate someone else to attend, the meetings of the Greater Fairbanks Chamber of Commerce UA Committee.
356.2 To oversee involvement of the ASUAF Senate in university advocacy.
356.3 To ensure the proper fulfillment of bylaw 351.7.
356.4 To assist the ASUAF Government Relations Director in university campaigns.
356.5 To oversee, in conjunction with the Government Relations Director, the development of political training sessions for the members of ASUAF.
356.6 To present to the Internal Affairs Committee by the 31st of March a summary of the actions of the Greater Fairbanks Chamber of Commerce UA Committee.
500. Executive Council
500.1 The Executive Council shall be chaired by the President and shall consist of the President, the Vice President, the Senate Chair, the Senate standing committee chairs, and the ASUAF Directors.
500.2 A meeting of the ASUAF Executive Council may be called by the Chair or by the written request of three (3) members submitted to the Chair.
500.3 Two students at large are to be appointed by the President to sit on the Executive Council to give recommendations for the Code of Ethics and Standards.
500.4 The Executive Council will act as the ASUAF Grievance Council for appeal of any Senate or Executive Action.
510. Powers and Duties of the Executive Council
510.1 To review the qualifications of those nominated for vacancies in ASUAF departments and offer its recommendations to the President.
510.2 To examine all proposed Bylaws revisions and amendments to the Constitution and provide recommendations to the Senate.
510.3 To adopt discrimination-free qualifications for employment for all ASUAF hired personnel. Included in this policy must be that a person cannot be discriminated against based on disability, sex, sexual orientation, race, religion, or weight.
510.4 All governmental powers and duties not specified in these bylaws shall revert to the Executive Council, with the advice and consent of the Senate.
510.5 To establish a Code of Ethics and Standards of Official Conduct for all elected and employed members of ASUAF.
600. Other ASUAF Committees
600.1 Other ASUAF Committees shall be created or dissolved by a resolution passed by 2/3 vote of the Senate.
605. Powers and Duties of Other ASUAF Committees
605.1 Other ASUAF Committees shall have the powers and duties specified by the respective legislation which created each committee.
605.1.1 If the legislation that creates a committee does not specify powers and duties of that committee, the Executive Committee shall have the power to set forth powers and duties and to add such to the bylaws.
605.1.2 The powers and duties specified by the legislation that creates each committee, or by the Executive Committee may not exclude any committee from the powers and duties specified in Section 605 of these bylaws.
605.2 To meet regularly, at least once every month, during the Fall and Spring semesters.
605.3 To keep and maintain records of their membership and actions in the appropriate places in the ASUAF office.
505.4 To report to the Senate every three weeks.
505.5 To present to the Internal Affairs Committee by the 31st of March an end of the year report.
606. Other ASUAF Committee Chairs
606.1 Chairpersons shall be elected by the Senate by a 2/3 vote and have such powers and duties as specified by the bylaws of each individual committee.
610. The Food for Thought Committee
611. The Food for Thought Committee shall act as a liaison between the students of ASUAF, the ASUAF Student Government, and Dining Services.
612. Membership
612.1 Membership shall be determined at the beginning of each academic year and include the following:
612.2 Two (2) students appointed by the ASUAF President and confirmed by the Senate and three (3) students appointed by the ASUAF Senate Chair; at least one of which shall not be a participant in the UAF meal plan.
612.3 A staff member appointed in a manner to be determined by the UAF Staff Council.
612.4 The chair shall be a member of the committee nominated and confirmed by the Senate.
612.4.1 In the absence of a chair, the Senate Chair shall chair the committee.
612.5 The committee shall require at least three (3) student members to operate.
612.6 Student vacancies shall be filled by the ASUAF President and confirmed by the ASUAF Senate.
623. Powers and Duties
623.1 The Food for Thought Committee shall have the following powers and duties under the authority of ASUAF
623.1.1 To set up and facilitate a secret shopper program with the goal of ensuring that Dining Services and its employees are providing a quality of service appropriate to student needs.
623.1.2 To hear concerns from students, staff, and faculty about the quality, policies, and overall operations of Dining Services and their food providers and to report these concerns to the ASUAF Senate and Dining Services.
623.1.3 To act in the best interest of ASUAF to resolve any concerns brought by the students about Dining Services and their food providers, and to request assistance from the ASUAF Senate for such endeavors.
623.1.4 To mediate problems and concerns brought to Dining Services by their student patrons.
623.1.5 To report to the ASUAF Senate at least once every three (3) weeks.
623.1.6 To act as directed by the ASUAF Senate; or to act at the request of Dining Services when those requests are deemed consistent with the goals of the committee by the ASUAF Senate.
623.1.7 To act in a manner prescribed and deemed appropriate by a majority of the committee as a whole, provided these actions are consistent with the ideals of ASUAF.

700. Other ASUAF Councils
710. Government Relations Council
710.1 Membership
710.1.1 Membership shall include one student at large and one Senator appointed by the President and confirmed by the Senate; one student at large and one Senator appointed by the Senate; and the Vice President. The Government Relations Assistant shall be an ex-officio member.
710.1.2 The Government Relations Director shall be the chair of the council.
710.2 Meetings
710.2.1 The Government Relations Council shall begin meeting no later than the second week in November and will meet at least biweekly through the end of the state legislative session. The Government Relations Council may meet more often at the discretion of the chair.
710.2.2 All meeting times and places shall be publicly posted no later than 72 hours in advance of the meeting.
710.3 Powers and Duties
710.3.1 To discuss legislation issues affecting the University and/or student body, and to plan actions concerning these issues, pending Senate approval.
710.3.2 To seek out and recommend students for lobbying efforts on the local, state, and federal levels.
710.3.3 To actively carry out lobbying efforts at the request of the President and the Senate.
710.3.4 To be responsible and accountable for all lobbying efforts and maintain coordination with other student leadership bodies.
710.3.5 To assist the Public Relations Committee in interviewing and choosing students for the Full Funding Campaign.
710.3.5.1 All voting members of the Government Relations Council shall be eligible to participate in any executive session of the Public Relations Committee dealing with choosing participants for the Full Funding Campaign.
710.3.6 To submit a report at the first Senate meeting following each Government Relations Council meeting.
720. Club Council
720.1 Appointment of Delegates
720.1.1 Each UAF Club that is officially recognized by Student Activities may appoint one delegate to the Club Council, with additional delegates as necessary.
720.1.1.1 Club Council delegates may only be a representative for a single organization.
720.1.2 A club may replace its delegate at any time throughout the semester.
720.1.3 The club submits its appointment to the Vice-President on a form specified by the Vice-President. The appointment becomes official 48 hours after it is submitted to the Vice President.
720.2 Meetings
720.2.1 All meetings of the Club Council shall be open to all persons.
720.2.2 Club Council shall meet a minimum of three times during each of the Fall and Spring semesters, with the first meeting being held before the fourth week of a semester. Meetings shall be held at the time and location specified by the Club Council Rules of Procedure, or when called by the chair.
720.3 Special Meetings
720.3.1 A special meeting of the ASUAF Club Council may be called by the Club Council Chair or by the written request of 25% of the current delegates, submitted to the Club Council Chair.
720.3.2 Any special meeting of the ASUAF Club Council must be announced 48 hours in advance.
720.4 Term of office
720.4.1 The term of office of a Club Council delegate shall expire the last day of the academic year in which they were appointed.
720.5 Authority
720.5.1 The Senate delegates responsibility for appropriation of funds in the "Club Grants and Projects" item of the Budget to the Club Council.
720.5.2 The Club Council operates under the authority and direction of the Senate.
721. Powers and Duties of Club Council
721.1 To adopt Bills utilizing funds in the "Club Grants and Projects" item of the ASUAF Budget.
721.2 To adopt Resolutions expressing the will, decision, or sentiment of the Council or of the Recognized Clubs at UAF.
721.3 To establish those committees necessary for its investigations and actions.
721.4 To determine and enforce the rules of its proceedings and, with the concurrence of three-fourths, expel a delegate for the remainder of the meeting.
722. Powers and Duties of Club Council Delegates
722.1 Club Council delegates may only be a representative for a single organization and can only vote for that student organization.
723.1 Attendance
723.1.1 Any club without delegate representation at a single scheduled Club Council meeting shall be removed from consideration for Club Council funding for that semester.
724. The Club Council Chair
724.1.1 The Club Council Chair shall be the Vice-President of ASUAF.
724.1.2 If the office of the Club Council Chair is vacated during the term of office, the temporary successor shall be the Chair of the Rules Committee. If the Chair of the Rules Committee is unwilling or unable to be the temporary Chair of Club Council, then the Chair of the Finance Committee is the next temporary successor.
724.5 Powers and Duties of the Club Council Chair
724.5.1 To preside over meetings of the Club Council.
724.5.2 To prepare the agenda and schedule a meeting room for Club Council.
724.5.3 To authenticate, by signing, all acts, orders, and proceedings of Club Council, and to be obligated to act on or enforce the will of the Club Council.
724.5.4 To keep accurate files of all Club Council business, including but not limited to minutes, agendas, bills and resolutions.
724.5.5 To receive petitions for funding from recognized clubs.
725. The Club Council Clerk
725.1.1 The election of the Club Council Clerk will take place at the second meeting in the fall semester.
725.1.2 The term of office of the Club Council Clerk shall be the remainder of the academic year in which he or she was elected.
725.1.3 If the position of Club Council Clerk becomes vacant during the school year, Club Council shall elect a replacement at the next regular meeting.
725.5 Powers and Duties of the Club Council Clerk
725.5.1 To assist the Chair of Club Council as needed.
725.5.2 To record minutes at Club Council meetings.
725.5.3 To present the minutes to the Chair within 72 hours after each meeting.
726. Club Council Committees
726.1.1 Club Council shall have the following standing committees:
Rules Committee
Finance Committee
Organizing Committee;
726.1.2 No delegate shall chair more than one standing committee but delegates may serve on more than one.
726.1.3 Each of these standing committees shall consist of no fewer than four and no more than seven delegates, including the chair.
726.2 Powers and Duties of All Committees
726.2.1 Any committee may amend, substitute, or table any legislation referred to it as seen fit by a majority of its membership.
726.2.2 The actions of committees concerning legislation referred to them may be overturned by a majority vote of Club Council.
726.2.3 To act on referred legislation and report to Club Council as soon as possible. The report should include sources of information cited, recommendations on any amendments, and recommendation of adoption or rejection the proposed legislation.
726.2 Committee Chairs
726.2.1 The election of committee chairs will take place at the second meeting in the fall semester.
726.2.2 The term of office of all committee chairs shall be the remainder of the academic year in which they were elected.
726.2.3 If a committee chair becomes vacant during the school year, Club Council shall elect a replacement at the next regular meeting.
726.2.5 Powers and Duties of Committee Chairs
726.2.5.1 A Club Council committee chair who is absent from two meetings of the Club Council may forfeit his/her chair position at the discretion of a majority vote of Club Council, but for this shall not be in peril of losing his/her status as a delegate.
726.2.5.2 To submit notice of time and place of committee meetings 48 hours in advance.
726.2.5.3 To cancel a scheduled committee meeting.
726.2.5.4 To report absences in their committee to Club Council.
726.3.1 No ASUAF Executive, Director, or Senator may hold the Financial Committee chair position within Club Council.
726.5 Rules Committee
726.5.1 Powers and Duties of the Rules Committee
726.5.1.1 To propose Club Council Rules of Procedure revisions.
726.5.1.2 To propose Club Council Bylaw revisions to the Senate.
726.5.1.3 To codify standing Rules of Procedure and decorum of Club Council.
726.5.1.4 To insure the Club Council Rules of Procedure and ASUAF Bylaws are enacted and maintained, within Club Council.
726.5.1.5 To investigate charges of malfeasance, misfeasance, or nonfeasance which have been brought against a delegate of Club Council.
726.5.1.6 To receive the assistance of the ASUAF Student Leadership Coordinator in obtaining information that the committee needs to fulfill their duties.
726.5.5 Rules Committee Chair
726.5.6 Powers and Duties of the Rules Committee Chair
726.5.6.1 To be the parliamentarian of the Club Council.
726.5.6.2 To make sure amendments to Club Council documents are logged.

726.6 Finance Committee
726.6.1 Powers and Duties of the Finance Committee
726.6.1.1 To formulate policy and procedure for the expenditures allowed under the ASUAF budget, with the advice and consent of Club Council.
726.6.1.2 To outline procedures of these duties in the Club Council finance procedure manual.
726.6.1.3 To be familiar with the finance procedure manual.
726.6.1.4 To evaluate the finance procedure manual in the last month of each semester.
726.6.1.5 To receive the assistance of the ASUAF Student Leadership Coordinator in obtaining information that the committee needs to fulfill their duties.
726.6.5 Finance Committee Chair
726.6.6 Powers and Duties of the Finance Committee Chair
726.6.6.1 To present a budget summary to Club Council biweekly.
726.6.6.2 To maintain accurate club funding records.
726.7 Organizing Committee
726.7.1 Powers and Duties of the Organizing Committee
726.7.1.1 To encourage the participation of all recognized clubs in Club Council.
726.7.1.2 To increase student awareness of club activities.
726.7.1.3 To coordinate with the Student Activities Office to organize events which promote student awareness of clubs.
726.7.1.4 To facilitate events held by Club Council.
726.7.5 Organizing Committee Chair
726.7.6 Powers and Duties of the Organizing Committee Chair
726.7.6.1 To have a working relationship with the Student Activities Office.
726.7.6.2 To coordinate efforts with the ASUAF Organizing Director.
727. Oversight
727.1.1 The Vice-President shall report to the Senate any appropriations made under the authority of the Council.
727.1.2 All Club Council appropriations must go through the Senate for final approval
727.1.3 All Club Council bills will be immediately put into Second Reading
727.1.4 The President shall have the same power of veto over Club Council Bills as over Senate Bills.
727.1.5 A vetoed Club Council Bill shall be considered by the Senate to determine whether the veto is overridden.
730. The Tanana Valley Campus Student Governance Council
730.1 Membership
730.1.1 The TVC Advisory Council will serve as the TVC Student Governance Council.
730.1.2 The Council shall elect its own chair from its membership.
730.2 Meetings
730.2.1 The TVC Student Governance Council shall meet regularly once every two weeks and at the calling of the chair or written request of four (4) members.
730.2.2 All meeting times shall be publicly posted no later than 72 hours in advance of the meeting.
731. Powers and Duties of the Tanana Valley Campus Student Governance Council
731.1 To keep and maintain Rules of Procedure.
731.2 To work within ASUAF on issues relating to the Tanana Valley Campus under the authority of the ASUAF Vice President.
731.3 To write, propose, debate, and pass bills on behalf of the TVC Student Governance Council, subject to veto or signature of the ASUAF Vice President.
731.3.1 To spend money from the TVC Student Governance Council line of the budget subject to veto or signature of the ASUAF Vice President.
731.4 To write, propose, debate, and pass resolutions on behalf of the TVC Student Governance Council, to be signed by the ASUAF Vice President.
731.5 To write, propose, debate, and pass resolutions on behalf of the TVC Student Governance Council, to be signed by the ASUAF Vice President.
731.6 To write, propose, debate, and pass directives to its members and the ASUAF Vice President, provided that said directives deal directly and only with TVC business.
731.7 To overturn the veto of the ASUAF Vice President by 2/3 vote.
731.8 To establish committees made of members set by their discretion.
732. Powers and Duties of the Tanana Valley Campus Student Governance Council Chair
732.1 To preside over the TVC Student Governance Council.
800. Non-ASUAF Assemblies
800.1 A Non-ASUAF Assembly is any assembly that is not under the jurisdiction of ASUAF, but to which ASUAF appoints members. These include but are not limited to the UAF Governance Coordinating Committee, System Governance Council, and the Coalition of Student Leaders.
605. Appointment of Students to Campus Committees
805.1 Except as otherwise stated, all student appointments shall be made by the ASUAF President, and approved by a vote of the Senate.
805.2 The ASUAF President may authorize another student organization to appoint students to specific committees, all appointees will be confirmed by two-thirds vote of the Senate.
805.3 The ASUAF Senate shall assist the ASUAF President in recruiting students to serve on committees.
805.4 Each applicant for committee membership must be interviewed by the ASUAF Senate or one of its committees.
805.5 Unless otherwise directed, ASUAF shall only appoint students to fill committee vacancies.
805.6 All student appointments shall expire at the end of the Spring Semester unless specifically extended by both the ASUAF President and two-thirds vote of the ASUAF Senate.
810. Duties of ASUAF Appointees and other ASUAF Committees
810.1 To be subject to the same rules as the ASUAF Senate regarding meeting attendance.
810.2 To report to the ASUAF Senate, in writing or in person, information regarding student concerns and issues at the Senate meeting following each meeting of the assembly upon which they hold a seat.
810.3 To express the positions of ASUAF to the assembly upon which they hold a seat.
615. Removal of ASUAF Appointees
815.1 Any ASUAF appointee may be removed for cause through the impeachment process from their committee assignment.
815.2 The ASUAF President may remove any ASUAF appointee without cause, unless this action is overturned by two-thirds vote of the ASUAF Senate.
815.3 The ASUAF Senate may remove any ASUAF appointee without cause, with a two-thirds vote of the Senate.
820. The Coalition of Student Leaders
820.1 As the Charter of the Coalition of Student Leaders specifies that ASUAF is a member, ASUAF accepts its position, and considers filling it to be their responsibility.
821. ASUAF Representation on the Coalition of Student Leaders
821.1 The term of office of ASUAF's Representative to the Coalition of Student Leaders shall be one year, and shall begin on May 1st.
821.2 During April of each year, the ASUAF Senate shall elect an ASUAF member to serve as ASUAF Representative on the Coalition of Student Leaders for the following year. This person may simultaneously hold another elected office in ASUAF.
821.3 If at any time the ASUAF's Coalition Representative is unavailable to attend a meeting of the Coalition of Student Leaders, they shall be succeeded in order by:
821.3.1 The ASUAF President;
821.3.2 The ASUAF Senate Chair; and
821.3.3 The Chair of the Executive, Internal Affairs, Student Affairs, University Relations, or Public Relations Committee, in that order.
900. ASUAF Departments
900.1 ASUAF has the following departments:
900.1.1 Public Relations;
900.1.2 Government relations; and
900.1.3 Sustainability.
910. ASUAF Directors
910.1 Job descriptions shall be recorded and maintained in the ASUAF Employees Manual. Positions shall be for terms specified in respective contracts to be reviewed annually.
911. Powers and Duties of the ASUAF Directors
911.1.1 Every ASUAF Director or a representative will come to report to the Senate once every third Senate meeting, detailing the exact number of hours worked for the previous three weeks.
911.1.2 Each department head shall submit an itemized budget to the ASUAF President as a part of ASUAF's regular budgetary process.
911.1.3 Each department head shall maintain regular-posted office hours.
911.1.4 To present to the Internal Affairs Committee by the 31st of March a "Year in Review" report which shall include but is not limited to how closely the department followed its bylaws and details of progress the department made towards the goals of ASUAF.
920. Public Relations Department
921. Duties of the Public Relations Department
921.1 The Public Relations Department works with the students, staff, and elected officials of ASUAF for the implementation and development of strategies and activities regarding issues and matters that the ASUAF prioritizes.
921.2 The Public Relations Department duties include campus outreach, staffing and developing campus events, providing technical assistance and recruitment to ASUAF events and functions.
921.3 Work with student leaders to positively publicize the ASUAF.
921.4 Assist with coordination of media outreach, and publicity events, to build awareness and support for the ASUAF and its positions on issues.
921.5 Develop and implement organizing and advocacy training programs for student leaders at ASUAF and in the campus community
921.6 To be ASUAF's official lobbyists to the Alaska State Legislature, the Governor of the State of Alaska, the Fairbanks North-Star Borough Assembly, and the Fairbanks City Council, and any other student or governmental entity in which ASUAF has membership or interest.
926. Public Relations Department Director
926.1 The Public Relations Department Director will meet regularly with the President and the Senate to determine the priorities of ASUAF.
926.2 To be the Chair of the Government Relations Council and hold regular meetings at least once per month while the legislature is in session.
926.3 To, during the State Legislative Session, give weekly Government Relations, and, when applicable, Government Relations Council reports to the ASUAF Senate.
926.4 To track and report on issues of importance to the students of UAF currently facing official in the Executive, Legislative, and Judicial branches of local, state, and national governments
926.5 To be the ASUAF historian.
930. Recycling Department
931. Duties of the Recycling Department
931.1 To provide a recycling service to the UAF campus community.
931.2 Upon hiring a new employee to the recycling department, a survey of recycling bins on campus should be conducted. The survey must be completed within two weeks of being hired. This survey should be compared to the previous survey to ensure no errors were made.
931.3 Every building on campus with a recycling bin should be checked at least every two weeks.
931.4 A recycling newsletter should be produced once a semester.
935. Recycling Director
936. Duties of the Recycling Director
936.1 To meet with the borough as necessary to coordinate efforts, to share information and/or to review and make/receive recommendations regarding policy changes.
936.2 To review the recycling program in the department's "Year in Review" report, including, but not limited to, the costs of the recycling program as a whole, the costs of recycling individual materials, and recommendations regarding changes to the recycling program.
936.3 To investigate the feasibility of adding to the recycling program.
936.4 To create and maintain a Recycling Department manual.
936.5 To update the Recycling Department's website at least every two months.
940 Sustainability Department
940 Duties of Sustainability Department
941.1 To improve and coordinate efforts of sustainability on campus and in the community.
945 Sustainability Director
946 Duties of the Sustainability Director
946.1 To work to provide a more sustainable campus community.
946.2 To meet with, as necessary, sustainability efforts by students, faculty, administrative, and community groups to coordinate efforts, to develop a more sustainable campus community, specifically including the Chancellor's Sustainability Task Force.
946.3 To assist the recycling director in the maintenance of recycling department programs.
946.4 To assist clubs in the coordination of an event celebrating Earth Day on or near Earth Day each year.
946.5 To act as a liaison between the ASUAF student government and any administrative employees who are tasked with considering or overseeing sustainability improvements at UAF.
946.6 To advertise in ways in which students can participate in more sustainable practices or activities that UAF has to offer.

1000. Elections Board
1000.1 No announced candidate may serve as an election official, poll worker, arbiter of election disputes, counter of ballots, or help conduct the election in any way.
1000.2 The chair of the ASUAF Elections board shall be
1000.2.1 The ASUAF Vice-President, unless disqualified by 800.1 above; or
1000.2.2 The ASUAF Senate Chair, unless disqualified by 800.1; or
1000.2.3 The ASUAF Senate Executive Committee Chair, unless disqualified by 800.1; or
1000.2.4 A member of ASUAF appointed by the President and confirmed by the Senate.
1000.3 The other four members of the ASUAF Elections Board shall be:
1000.3.1 Two ASUAF members elected by the Senate; and
1000.3.2 Two ASUAF members appointed by the ASUAF President.
1010. Powers and Duties of the Elections Board
1010.1 All ASUAF elections, repeal, recall, and referendum elections, and any special elections deemed necessary with the advice and consent of the Senate shall be conducted and administered by the ASUAF Elections Board.
1010.2 The Elections Board shall conduct elections according to The ASUAF Elections Manual approved by the Senate.
1010.2.1 The Elections Board may make amendments to the Elections Manual so long as they are approved by a 2/3 vote of the ASUAF Senate.
1010.2.2 Changes to the Elections Manual take effect immediately upon 2/3 vote of the Elections Board, until the Senate's first opportunity to approve or disprove of the changes.
1020. Term of Office
1020.1 The term of office of an Elections Board member shall be from the time of their appointment to the time when the results of the current election become final.
1100. ASUAF Concert Board
1110. Membership
1110.1 The Senate shall appoint one member to the Concert Board no later than the fourth regular meeting of the ASUAF Senate in the Fall Semester, who shall serve until the end of the academic year.
1110.2 Should the seat become vacant before the end of the academic year, the Senate shall appoint a new member who shall serve until the end of the current academic year.
1110.3 The ASUAF Student Affairs Committee Chair shall serve as the Senate's appointed member of the Concert Board during any vacancies.
1120. Financial Oversight
1120.1 All expenditures of the ASUAF Concert Board must be reported to the ASUAF Senate through the ASUAF Senate Chair at the meeting of the Senate immediately following the approval of the expenditure by the ASUAF Concert Board
1120.2 The Senate may overturn all or part of an expenditure of the ASUAF Concert Board by 2/3 vote
1120.2.1 If the ASUAF Senate does not address the expenditure at its next regular meeting, it is assumed that the Senate did not overturn any of the expenditure.
1120.2.2 If an expenditure must be made prior to the next regular Senate meeting, then the Concert Board chair must contact the ASUAF President or acting President within 12 hours of the adjourning of the Concert Board meeting to request a meeting of the Executive Council
1120.2.2.1 If the President does not convene the Executive Council it is assumed that the Executive Council did not overturn any of the Concert Board's expenditure.
1120.2.2.2 The Executive Council may overturn all or part of an expenditure of the ASUAF Concert Board by 3/4 vote.
1120.2.3 The President shall report the expenditure and the Executive Council's actions, if any, on the expenditure to the Senate at the next regular meeting.
1120.3 If the Senate is not in session, the ASUAF President or acting president shall have veto power over the Concert Board's expenditures and must report his or her actions, if any, to the ASUAF Executive Officer.
1120.4 An end of the year budgetary report shall be provided by the Concert Board to the ASUAF Executive Committee by the first week in April
1200. Financial Procedure
1200.1 The fiscal year for ASUAF shall begin on the first day of July and end on the last day of June.
1210. Annual Budget Process
1210.1 The ASUAF President shall present a Budget proposal to the Senate Chair on or before the Thursday following spring break at 4pm.
1210.2 The Senate Chair shall present the Budget to the Senate in the form of a Bill.
1210.3 The Senate shall pass a Bill establishing the ASUAF Budget for the following fiscal year on or before the last day of April.
1210.4 Each line of the budget, if not either self-descriptive or specifically outlined in these Bylaws, shall be accompanied by a short description detailing what it may properly be used for.
1220. Appropriations
1220.1 Any motion involving the transfer of funds from any ASUAF account must be presented to the Senate in the form of a Bill.
1220.2 The ASUAF Senate shall entertain no legislation calling for the increase of the Student Government Fee before January 1, 2001.
1220.3 No funds belonging to ASUAF may be utilized for any purpose whatsoever except as approved in the Budget or these Bylaws.
1220.3.1 No funds belonging to ASUAF may be utilized for the purchase of alcohol or tobacco products, or firearms.
1220.4 Any bill involving the transfer of funds from any ASUAF account must be
approved by a roll call vote of the Senate.
1220.4.1 Any bill involving the transfer of funds from the ASUAF Rollover account must be
approved by a two-thirds vote.
1230. Senate Expenditures
1230.1 A Section of the Budget shall be entitled "Senate Expenditures".
1230.2 The "Senate Expenditures" Section of the Budget shall contain at least the following items:
1230.2.1 Senate Projects
1230.2.2 ASUAF Travel
1230.2.3 Club Council Grants and Projects
1230.2.4 Student Travel Fund
1230.2.5 Committee Discretionary
1231. Senate Projects
1231.1 The Senate Projects item is the item which holds all unallocated revenue.
1231.2 If actual revenue from ASUAF Student Activity Fees falls short of or exceeds the estimated revenue, the difference shall automatically be made up in the Senate Projects item.
1231.3 The Senate Projects item of the Budget may be allocated, by Bill, for any purpose, including such expenditures as may be covered elsewhere in the Budget.
1231.4 No more than half of the Senate Projects fund may be used before the last day of December of the fiscal year.
1231.5 With 3/4 vote of the Senate, more than half of the Senate Projects fund may be used before the last day of December of the fiscal year.
1232. Club Grants and Projects
1232.1 A Student Club is a club composed entirely of members of ASUAF; a Campus Club is a club a majority of whose members are members of ASUAF.
1232.2 A Student Club or Campus Club may apply to the ASUAF Club Council for funding from the "Club Grants and Projects" item of the Budget.
1232.3 No more than half of the Club Grants and Projects Fund may be used before the last day of December of the fiscal year.
1233. Student Travel Fund
1233.1 The Student Travel Fund may only be used for transportation of ASUAF members to, from, and during competitions, conferences or internships, or for the cost of hotel rooms during the competitions, conferences or internships.
1233.2 No more than half of the Student Travel Fund may be used before the last day of December of the fiscal year.
1233.3 The money being requested must be used within the current fiscal year.
1234. Executive Contingency
1234.1 All use of the Executive Contingency item must be reported to the Senate at its first regular meeting following such use.
1234.2 The ASUAF President may use up to $150 per month of the Executive Contingency item without prior approval.
1234.3 The ASUAF Vice-President may use up to $100 per month of the Executive Contingency item without prior approval.
1234.4 The Senate Chair may use up to $150 per month of the Executive Contingency item without prior approval.
1234.5 Each Senate Committee Chair may use up to $100 per fiscal year of the Executive Contingency without prior approval, not to exceed $50 per semester.
1235. Committee Discretionary Fund
1235.1 All use of the Committee Discretionary Fund must be reported to the Senate at its first regular meeting following such use.
1235.2 A majority vote of committee members is required to allocate funds from the Committee Discretionary Fund without the prior approval of the Senate.
1235.3 The Committee Discretionary Fund may be used at the discretion of the committee to assist in the performance of the duties of that committee as established in bylaw.
1235.4 No more than half of the money allocated to a committee from the Committee Discretionary Fund may be used before the last day of December of the fiscal year.
1235.5 The Senate Executive Committee may use up to $150 per year from the Committee Discretionary Fund.
1235.6 The Senate Internal Affairs Committee may use up to $200 per year from the Committee Discretionary Fund
1235.7 The Senate Student affairs Committee may use up to $500 per year from the Committee Discretionary Fund.
1235.8 The Senate University Relations Committee may use up to $150 per year from the Committee Discretionary Fund.
1235.9 The Senate Public Relations Committee may use up to $500 per year from the Committee Discretionary Fund.
1236.0 The Summer Committee may use up to $300 per year from the committee discretionary fund.
1240. End-of-Year Balance
1240.1 All unused funds belonging to ASUAF at the end of the fiscal year shall be accounted for in the budget for the following fiscal year.
1300. Miscellaneous
1301. Resignation
1301.1 Resignations must be submitted in writing to the designated person(s) below:
Resignee Submit Resignation to:
President Senate Chair & Vice President
Vice President President & Senate Chair
Senate Chair President & Executive Chair
Director/Assistant President & Director
Senator Senate Chair
Other President & Senate Chair
1302. Biweekly Faculty/Staff Recognition
1302.1.1 Any ASUAF member may nominate, in writing, one Faculty and/or Staff member for the Biweekly recognition award.
1302.1.2 The nominations are due at 5:00 PM on the Monday before the regular Senate meeting, at which the results are to be announced.
1302.2 After the nominations are in until one-half hour before the Senate Meeting on Sunday, the ASUAF President, any ASUAF Director, and any ASUAF Senator may cast a ballot for one Faculty member and one Staff member.
1302.3 The results of the process will be announced at the Senate Meeting during "Senate Chair Remarks".
1302.4 The award shall be placed on ASUAF letterhead and signed by the ASUAF President, the Senate Chair, and the Senate Clerk and delivered to the honoree.
1302.5 Copies of the award shall be forwarded to the Sun-Star, KSUA, and KUAC for dissemination to the entire public.
1303. Student Travel Contract
1303.1 All students traveling on ASUAF funds shall be required to sign the Student Travel Contract.
1303.2 The Student Travel Contract shall be amended by resolution of the Senate and approval of General Council.
1303.3 Timely appeals of disciplinary complaints shall be submitted no later than 10 calendar days after the completion of travel, or the end of the fiscal year, whichever is sooner.
1304. Initiative Process
1304.1 A petition, to be valid, must include the following on each page:
1304.1.1 "We, the undersigned, support the inclusion of the following question:"
1304.1.2 The exact wording of the question to be placed on the ballot.
1304.1.3 "on the next general ballot", or "on a special ballot to be voted upon on" and the requested date of the election.
1310. Honorary Titles:
1310.1 ASUAF honors its outstanding members, who have served the students far beyond the call of duty, by conferring honorary titles, which are applicable for the life of the member.
1310.2 These honorary titles may only be conferred upon persons who have received a degree from UAF, and are not currently serving in any elected or appointed position in ASUAF.
1310.3 An honorary title is conferred by adopting a Senate Resolution by the appropriate vote, naming the honoree and the title to be conferred.
1310.4 Upon the conferral of an honorary title, the Clerk shall prepare a certificate honoring the conferee, to be signed by the President, Senate Chair, and Senate Clerk.
1311. President Emeritus
1311.1 A former President of ASUAF, who
1311.1.1 has consistently shown great concern for the welfare of the students of UAF;
1311.1.2 has continued to be an advocate for students following his or her graduation from UAF; and
1311.1.3 has served beyond the call of duty in his or her position as President;
1311.2 May be elected President Emeritus by three-quarter vote of the Senate and approval by the current President.
1311.3 A President Emeritus is addressed as "President" and enjoys the full privilege of debate in any meeting of the Senate.
1312. Senator Emeritus
1312.1 Any former ASUAF Senator who
1312.1.1 has consistently shown great concern for the students of UAF;
1312.1.2 has improved the quality of ASUAF or of student life; and
1312.1.3 has served far beyond the call of duty in his or her position as Senator;
1312.2 May be elected Senator Emeritus by three-fourths vote of the Senate and approval by the President.
1312.3 A Senator Emeritus is addressed as "Senator" and enjoys the full privilege of debate in any meeting of the Senate.
1313. Honorary Member
1313.1 Any former member of ASUAF who
1313.1.1 Has shown great leadership while a member of ASUAF;
1313.1.2 Has assisted ASUAF, either as an employee or volunteer, far beyond that typically shown by ASUAF members; and
1313.1.3 Continues to show concern for the welfare of UAF students;
1313.2 May be elected an Honorary Member of ASUAF by three-fourths vote of the Senate and approval by the President.
1313.3 An Honorary Member of ASUAF enjoys the full privilege of debate at any meeting of the Senate.
1314. Nominations for Honorary Titles
1314.1 Nominations shall occur twice per semester; once at a senate meeting near midterms, and once at the final senate meeting of the academic year.
1315. Rescinding an Honorary Title
1315.1 Any President Emeritus, Senator Emeritus, or Honorary Member may have his or her honorary title revoked by a three-fourths vote of the senate.
1400. Amendment
1400.1 Amendments are considered effective immediately upon signature by the President or the expiration of the veto deadline, unless the bill creating the amendment states otherwise.
1400.1 Bylaws may be amended or rescinded by a Bill. Such a Bill requires a 2/3 vote of the Senate.
1400.2 New Bylaws may be created which would not conflict with current Bylaws by a Bill. Such a Bill requires a majority vote of the Senate..
1400.3 New Bylaws may be created which would specifically take precedence over old Bylaws by a Bill. This is a partial recession of the old Bylaw and therefore requires a 2/3 vote of the Senate.
1400.4 Footnotes
1400.4.1 Footnotes shall be suggestions from the Senate on how to interpret a cited bylaw and shall not be binding upon the Association.
1400.4.2 Footnotes shall be created/rescinded by a resolution passed by majority vote of the ASUAF Senate.
1401.1 Recession and amendment of old Bylaws and creation of new Bylaws may be implicitly required, rather than explicitly stated, by a Bill. If a Bill of this form passes, the Senate Executive Committee is to make the appropriate changes and report the changes to the Senate.

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